The need for a platform like Microsoft teams has never been greater than now. The international business community has adopted the term "collaborative culture" in many areas. We spend more and more time collaborating and communicating with colleagues, external partners and not least customers – and that work is one of the biggest drivers to ensure that the company does not stand still and be left in the dust by more cooperative competitors.
But if the collaboration across teams, and even national borders, is to bear fruit, we also depend on effective tools that should make collaboration as easy as possible. It's just not very easy if you as a company use many different services and tools for collaboration.
You might be using OneDrive for file sharing, Skype for conference calls, and third-party chat features - and all of a sudden you've spread all your information across many services, throwing the much needed overview out the window. It ultimately has an effect on the bottom line and your IT security if your employees waste their time digging out the necessary files and data from the archives.
Fortunately, there is a simple solution to this problem
Microsoft Teams is a collaboration tool that has all the necessary functions, such as chat , video calls, file sharing and much more all together in the same program. Microsoft chose to phase out Skype for Business in 2020, but all the features from Skype for Business were integrated into Microsoft Teams.
Companies therefore have the opportunity to build different teams that can share files, video calls and information with each other on the same platform. But how can MS Teams help your business? We have collected 3 areas where Microsoft Teams can make everyday life and work tasks easier for your employees; Advantages , security and Effectiveness.
Today, office work can take place from all imaginable locations; At home, on your commute, at work. It presents completely new challenges in the form of being able to work and access the company's systems, wherever you are, from an easy and intuitive platform, that's what we at Automize call the "Modern Workplace".
Microsoft Teams is a business and collaboration platform that has quickly cemented itself as the industry standard for collaboration tools. More than 13 million people worldwide use Microsoft Teams as part of their daily work, which also means that Microsoft spends a lot of effort on developing new functions that will improve collaboration in your company. In this way, you have access to new opportunities that only make the collaboration between your employees better - and a strong collaboration, over time, develops both the business, employees and culture for the better.
If you don't provide satisfactory tools to your employees, they tend to supplement with other tools that meet their needs. If your file sharing service is not good enough, they might for example download Dropbox or similar tools, if they need to share files with colleagues or clients.
This is a problem because, often without realizing it, they expose the company to a high security risk by sharing sensitive information outside of the company's approved tools. Microsoft Teams solves that problem, as it works in a secure and controllable environment in the form of Office 365.
Microsoft Teams helps support multi-factor authentication, SSO via Azure Active Directory and encryption of data. Files saved in a Team are saved in SharePoint, files shared in a chat are saved in OneDrive. In addition, there is of course OneNote integration built into Teams, which ensures that you always have the opportunity to take important notes, regardless of whether you are sitting in a meeting or working with Teams' other functions.
Because Microsoft Teams works in partnership with SharePoint, OneNote, Exchange and more, you can manage security in Microsoft 365. Microsoft Defender for Office 365 is available for Microsoft Teams along with SharePoint and OneDrive, applications that integrate with Teams for content management. Defender for Office 365 allows you to determine whether the content of these applications is malicious and block this content from user access.
In order to solve work tasks efficiently, it often requires several programs to be in play at the same time. Microsoft Teams gathers all applications in one place and supports, among other things, chat, phone calls, file sharing and meetings for the individual team. Your employees get access to one collaboration hub, where they can access everything – even offline. This means that your employees can work from home or on the go without any problems and be just as efficient as if they were sitting in the office.
Every company and team is different; there is no one-size-fits-all approach to collaboration. Microsoft 365 is designed to meet the unique needs of any team, empowering employees to communicate, collaborate and achieve more with purpose-built, integrated applications.
You might be tempted to just download Teams across the organization and end the discussion there, it must also be a much cheaper solution, right?
As a private individual, this may be a suitable solution, but if you want to get all the benefits of what Microsoft Teams and Microsoft 365 can offer, Automize can only recommend that you go all the way and make it an integral part of your business.
The advantages of Microsoft 365 are many and help to give your company the flexibility and security you need to be able to carry out your work efficiently and focus on what adds value for you and your customers, Automize and Microsoft will probably take care of the rest.
With Microsoft 365, your organization gets, among other things, more security functions (for example MFA, Multi-factor Authentication), in addition, you also get teams across your entire organization, which can help you have up-to-date and close collaboration across your company, departments and task forces , this is especially useful with flexible workplaces and working hours.
With Microsoft 365, you also get SharePoint, which is a cloud-based file system, so you no longer have to rely on third-party solutions or outdated paper documentation, SharePoint lets you easily archive, document and share files across your organization and can be easily accessed from all Microsoft products. If you still want a "private" drive, you of course also get OneDrive in the package, so you have all your own files close at hand. Furthermore, you can also manage your devices with Intune, which gives you the opportunity to use technology to save you time and money with manual setup and administration.
Microsoft Teams is an application under Microsoft 365 Apps that can provide the advanced security and compliance functions a modern business expects.
The Microsoft 365 package is an international industry standard that most companies are already familiar with, this applies across industries and branches. It is also a platform that many of your employees will already be familiar with and the adaptation period will therefore be minimal. It therefore makes good sense to collect all your common software programs within the Microsoft 365 area.
This will give your organization and the individual employee greater opportunity to be able to work on the same project across different programs and software without having to experience annoying interruptions or that individual programs cannot "talk to" each other, which often leads to having to settle for half solutions and work that could be much better if only your colleagues had the right tools at hand.
When a company changes from several different systems and software or would like to upgrade to the Microsoft 365 package, it will without a doubt create a lot of work for your organization, this is inevitable as your new system must be set up so that you can get the most out of it. However, you do not have to undertake this task yourself. Automize are experts in Microsoft 365 and can help you move your organization, processes, software and files securely and effectively over in Microsoft Teams.
Automize can help you get rid of the trouble that can arise in connection with the implementation of Microsoft 365. Automize offers you to implement your new Microsoft Teams solution, so you don't have to spend your own precious time and critical resources solving it yourself . Automize helps your organization get a good start with your new Microsoft Teams solution, so everything will ready for you when we've done our work, you can just sit back while we get it installed for you.
At Automize, we are always ready to help you and your company get the right Microsoft Teams setup, we have our skilled Microsoft consultants who are ready to implement a solution that is tailored to your needs and your business, you can contact us here to hear more about how we can help your business.
Automize was founded with the desire to create value by driving the digitization and transformation journey that all companies are on today. We do this by bringing people, business and technology closer together. Our starting point is the individual person, because without people there is no business, and technology is needed to run the business.
"But if the collaboration across teams, and even national borders, is to bear fruit, we also depend on effective tools that should make collaboration as easy as possible. It's just not very easy if you as a company use many different services and tools for collaboration.” |
"Today, office work can take place from all imaginable locations; At home, on your commute, at work. It presents completely new challenges in the form of being able to work and access the company's systems, wherever you are, from an easy and intuitive platform” |
"If you don't provide satisfactory tools to your employees, they tend to supplement with other tools that meet their needs. If your file sharing service is not good enough, they might for example download Dropbox or similar tools, if they need to share files with colleagues or clients” |